Join the UP Student Team

Communications and Outreach Team

Leadership Engagement Team

As a member of the Leadership Team, you will contribute to the planning, implementation, and success of our leadership development programs — Food for Thought, Engagement Pods, and additional night programming. These initiatives aim to empower students to grow as leaders who inspire positive change within themselves, their communities, and beyond. 

Key responsibilities include:

• Program Development and Implementation: 
  Design, create, and execute strategies to enhance program effectiveness, accessibility, and student engagement across all leadership initiatives. 
• Engagement Pod Leadership: 
  Serve as a facilitator and mentor for an Engagement Pod, a small community of students who meet regularly to foster connection, reflection, and collaboration through interactive activities. 
• Collaboration and Facilitation: 
  Partner with campus departments, student leaders, and other stakeholders to plan and facilitate workshops, seminars, and training sessions that support leadership learning outcomes. 
• Event Coordination: 
  Manage logistics for Food for Thought seminars and other leadership events, including scheduling, catering orders, venue setup, and other event details. 
• Speaker and Presenter Support: 
  Communicate and collaborate with guest speakers and presenters from the UA community to ensure they have the materials, resources, and information needed for successful program delivery. 
• Assessment and Evaluation: 
  Develop and implement tools to assess program impact and effectiveness. Collect and analyze participant feedback and data to inform continuous improvement and future program enhancements. 

Team Relations Team

As a member of the Team Relations Team, you will play a vital role in cultivating a positive, inclusive, and connected culture within University Programs (UP). This team focuses on promoting staff morale, celebrating accomplishments, fostering professional and personal growth, and ensuring a strong sense of community and belonging among UP student staff. 

Key responsibilities include:

• Staff Morale and Culture: 
  Develop and implement initiatives that strengthen internal staff morale, celebrate team and individual accomplishments, and promote a supportive and engaging work environment. 
• Team Bonding and Engagement: 
  Plan and facilitate team bonding activities and events that build connection and collaboration among UP student staff, including retreats, appreciation events, and informal gatherings. 
• Training and Professional Development: 
  Support the planning and execution of UP Student Staff Training for the Fall and Spring semesters. 
• Plan and deliver six professional development sessions annually for 30+ student staff members to support leadership, communication, and teamwork skills. 
• Assessment and Continuous Improvement: 
  Assist in the creation, administration, and analysis of internal assessments related to the UP student staff experience. Use data to identify opportunities for improvement and inform future initiatives. 
• Communication and Recognition: 
  Curate and distribute a staff newsletter highlighting team updates, accomplishments, upcoming events, and staff spotlights to keep the team informed and connected. 
• Intramural Engagement: 
  Coordinate intramural team scheduling and participation to encourage wellness, teamwork, and friendly competition among UP student staff. 
• Resource Management: 
  Edit, update, and maintain the Student Employee Manual to ensure policies, expectations, and resources are accurate and accessible. 

Programming Team

As a UP Event Programmer, you will network with departments across campus, gain professional skills and experience, and be a part of all UP events throughout the planning and implementation process.

• Applicants from all majors are encouraged to apply. Preference given to those with event planning experience and leadership related to group/teamwork.
• Specific duties include, but are not limited to:
• Assist in development and implementation of campus-wide events and programs that serve the educational, social, cultural, and recreational interests for The University of Alabama.
• Assist in preparation and management of budgets, invoices, and documents regarding financial management of events.
• Manage production schedules, coordinate logistics, and implement tasks.
• Develop a working knowledge of university policies related to risk management, grounds use, purchasing, and contracts.
• Plan, promote, and execute “PopUP” events that align with the University Programs mission.
• Negotiate and make necessary recommendations for contractual arrangements, within guidelines of the department and in accordance with University and State regulations.
• Collaborate with the Communications and Outreach Team to strategically plan and market events to an array of prospective attendees.
• Collaborate with departments on campus to host student-centered programming.
• Develop learning objectives and implement surveys as event assessment.
• Weekly meetings/professional correspondence.
• Document events and compile semester reports/binders.

Campus Engagement Team

As a member of the Campus Engagement Team, you will play a key role in designing and delivering engaging, inclusive, and memorable campus-wide events that foster community and connection among students. This team focuses on creating experiences that welcome students to campus, build school spirit, and strengthen the overall sense of belonging within the University community. 

Key responsibilities include:

• Event Planning and Execution: 
  Lead the planning and implementation of major campus events such as Weeks of Welcome and Welcome Back Weeks, ensuring they are engaging, inclusive, and aligned with University Programs’ mission and goals. 
• Vendor Coordination: 
  Coordinate logistics and communication with external vendors, including entertainment, food, rentals, and supplies, to ensure smooth and successful event execution. 
• Signature Event Development: 
  Create new signature events that contribute to the campus experience and enhance the UP event portfolio. Strengthen and innovate current signature programs to maintain excitement, relevance, and high student participation. 
• Collaboration and Partnership: 
  Work collaboratively with campus departments, student organizations, and community partners to co-sponsor and support programming that enhances student engagement and involvement opportunities across campus. 
• Event Assessment and Improvement: 
  Develop and implement assessment tools to measure event effectiveness and student satisfaction. Collect and analyze data to identify trends, evaluate outcomes, and inform future event planning and enhancements. 
• Logistics and Operations: 
  Manage event logistics including scheduling, budgeting, setup, and staffing coordination to ensure professional and efficient event delivery. 

Logistics Team

The Logistics Team plays a key role in ensuring the behind-the-scenes readiness of all University Programs (UP) events. This team is responsible for managing inventory, maintaining storage spaces, and overseeing the packing and preparation process for each event. A role on this team is ideal for someone who is highly organized, detail-oriented, and enjoys working in a hands-on, team-focused environment.  

Key responsibilities include:

Inventory and Supply Management  

• Maintain accurate records of UP inventory, including equipment, décor, promotional materials, and other event supplies.  
• Restock and manage the event crate to ensure all necessary materials are prepared for upcoming events.  
• Monitor supply levels and communicate with professional staff when items need to be replenished or replaced.  

Storage Space Organization  

• Organize and maintain UP’s copy room, pantry, on-campus storage room, and off-campus storage unit.  
• Ensure all storage spaces are clean, labeled, and functioning as accessible and efficient resource areas.  
• Conduct regular checks to maintain order and functionality across all spaces.  

Event Packing and Support  

• Collaborate with UP staff and programmers to pack and prepare materials for each event.  
• Lead the packing process, ensuring all necessary items are included and event-ready.  
• Assist with the loading and unloading of materials before and after events.  
• Oversee all the unpacking and proper return of items post-event. Ensure that updated inventory documents are completed and maintained by student staff to prevent discrepancies.  

External Relations Team

As a member of the External Relations Team, you will help shape the public-facing and community-building efforts of University Programs (UP). This includes overseeing UP Ambassadors, leading volunteer and intramural engagement, and strengthening the UP Alumni network. Your work will focus on enhancing student involvement, curating meaningful experiences, and building long-term connections that support the culture and legacy of UP.  

UP Ambassadors Program  

• Assist in the planning and facilitation of UP Ambassador training sessions each Fall and Spring.  
• Coordinate and execute six (6) professional development sessions for Ambassadors per academic year.  
• Manage event logistics (scheduling, materials, food orders, shadowing hours, etc.) for Ambassador-related events.  
• Develop initiatives to increase Ambassador engagement, impact, and visibility.  

Student Engagement and Volunteer Programs  

• Create and promote one volunteer opportunity per month open to all UP students.  
• Support outreach and communication efforts to encourage student participation in UP programs.  

Alumni Engagement and Programming  

• Maintain and update contact information and communication with UP alumni.  
• Plan and execute biannual alumni events, including the UP Alumni Reunion and Tailgate.  
• Support initiatives to strengthen ongoing alumni involvement and celebrate UP’s legacy.